Best Working Tools to Use as an Event Manager

Aug 17, 2018

Best Working Tools to Use as an Event Manager

Event managers can be overwhelmed, especially if they have many gigs to coordinate around the same time. Proper planning and coordination are what they need to succeed in what they do. Most of them are forced to run up and down while others mess things up. With the advancement of technology and communication, event managers can take advantage of the available tools to make their work easier and smooth. If you are such a person, then this article is for you. Here are helpful working tools:

Event Apps and Software

Tech developers are now coming up with numerous apps to help people organize their work on a single platform. Today, an event manager can get one of the apps loved by event managers and install on their phone, tablet or PC to efficiently coordinate their work.

Some of the best apps are customizable to suit the needs of the users. Imagine having a platform where you can load all the events that you have, the due dates and the requirements. Further, they also provide a way to chat with customers and other service providers. They also have reminders to ensure that you do not miss anything.

Email

Email remains the most reliable form method of communication between two parties. As an event manager, you need to communicate with your clients and service providers formally. If you have a company, then having an official email for the business is essential.

It is better to have contracts, invoices and other official documents transacted through the official email. This way, you have a point of reference in case anything goes wrong. Even a court of law recognizes the email communication as formal.

Social Media Platforms

Event managers can heavily rely on social media to make their work easy. Since they are part of the marketing team, they can post an upcoming event on various platforms as a way to promote it. Further, they can also use these platforms to seek advice from other event coordinators when they find a hitch.

Social media is also a great platform to seek more work and tell potential clients what they do through posting their successful events. Most people are on social media today hence making this an excellent avenue for success.

Telephone

Most event coordinators can always be seen on calls trying to reach different parties involved in an event. These could be suppliers of various items and services for the function to be a success. They need to push them and know the progress at all times. They also call the workers who are on different errands like shopping for flowers, collecting items from the store and many others.

A telephone also comes in handy when the event managers want to update the event owners on the progress before the actual day. Therefore, they need to have a reliable mobile phone with a reliable battery to keep them on. They should use a postpaid plan to avoid running out of credit like in the case of a prepaid plan.

Conclusion

Event managers can take advantage of the above tools to make their work easy. Above all, proper coordination skills will help them become a big success and get recommended for more gigs.